Parts Manager

Summary
Strives to return a satisfactory profit on dealer capital invested in parts inventory. Accomplishes objectives through the use of proper purchasing procedures, inventory control, staff utilization, security, pricing, merchandising, displaying and advertising.

Essential Duties

  • Forecasts goals and objectives for the department and strives to meet them.
  • Hires, trains, motivates, counsels and monitors the performance of all parts department staff.
  • Prepares and administers an annual operating budget for the parts department.
  • Maintains a balanced inventory consistent with the requirements of the service department, body shop, wholesale accounts, and the do-it-yourself public.
  • Establishes pricing parameters in each customer category that generate sufficient gross profit to produce a satisfactory profit while maintaining customer loyalty.
  • Establishes individual parts inventory levels and balances them for maximum turnover.
  • Ensures that parts inventory turns a minimum defined by the General Manager times per year.
  • Monitors and adjusts inventory to minimize obsolescence.
  • Ensures that all parts are properly tagged so that the dealership recovers full credit from the factory.
  • Supervises stock order procedures.
  • Sets and enforces a policy on the special ordering of parts. Ensures that stock orders represent a defined minimum percent of all orders.
  • Analyzes sales, expenses, and inventory monthly to maintain profit goals.
  • Develops and administers an aggressive wholesale parts program to produce a profit.
  • Ensures that the same high-quality level of service provided to outside customers is also provided to internal dealership customers.
  • Works with the service manager and body shop manager to ensure a timely turnaround of parts needed for internal jobs.
  • Attends managers’ meetings.
  • Holds weekly department meetings.
  • Analyzes departmental operations and storage layout and revises as needed for maximum effectiveness.
  • Provides technical assistance to parts department employees.
  • Monitors parts department employees’ payroll records.
  • Coordinates a prompt, efficient and timely flow of paperwork.
  • Directs shipping and receiving efforts to ensure timely processing.
  • Monitors daily reports such as DOE, DOC and sales productivity.
  • Develops and utilizes a lost sales tracking report.
  • Directs outside parts and counter sales efforts, including a telemarketing program to keep in contact with customers.
  • Develops sales promotions.
  • Takes advantage of all manufacturers’ inventory co-op advertising.
  • Develops, enforces and monitors guidelines for working with customers to ensure maximum customer satisfaction.
  • Handles customer complaints immediately and according to the dealership’s guidelines.
  • Ensures that all dealership purchases are properly accounted for before payment is made.
  • Assists in the collection of past-due accounts.
  • Supervises custodians to ensure that the work area is kept clean.
  • Enforces safety requirements, including but not limited to forklift training and operation, processing of MSDS sheets on all products carried and OSHA Right-to-Know.
  • Understands and keeps abreast of, and complies with federal, state and local regulations that may affect parts sales.
  • Maintains a professional appearance.
  • Other duties as assigned.

Supervisory Responsibilities
All Parts Department staff.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience

  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
  • One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
  • Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
  • Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
  • Two to four years related experience and/or training; or equivalent combination of education and experience.
  • Four to 10 years related experience and/or training; or equivalent combination of education and experience.

Language Skills

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
  • Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups and/or boards of directors.

Mathematical Skills

  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
  • Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  • Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.) in its most difficult phases. Ability to deal with a variety of abstract and concrete variables.

Certificates, Licenses, Registrations

Some or all of these  Automotive Service Excellence (ASE) Certifications

  • Automatic Transmission/Transaxle Certification for Auto/Light Truck
  • Brakes Certification for Auto/Light Truck
  • Electrical/Electronic Systems Certification for Auto/Light Truck
  • Engine Performance Certification for Auto/Light Truck
  • Engine Repair Certification for Auto/Light Truck
  • Heating and Air Conditioning Certification for Auto/Light Truck
  • Manual Drive Train and Axle Certification for Auto/Light Truck
  • Suspension and Steering Certification for Auto/Light Truck
  • Damage Analysis and Estimating Certification for Collision Repair
  • Mechanical and Electrical Components Certification for Collision Repair
  • Non-Structural Analysis and Damage Repair Certification for Collision Repair
  • Painting and Refinishing Certification for Collision Repair
  • Structural Analysis and Damage Repair Certification for Collision Repair
  • Assembly Specialist Certification for Engine Machinist
  • Cylinder Block Specialist Certification for Engine Machinist
  • Cylinder Head Specialist Certification for Engine Machinist
  • Brakes Certification for Medium/Heavy Truck
  • Diesel Engines Certification for Medium/Heavy Truck
  • Drive Train Certification for Medium/Heavy Truck
  • Electrical/Electronic Systems Certification for Medium/Heavy Truck
  • Gasoline Engines Certification for Medium/Heavy Truck
  • Heating, Ventilation, and Air Conditioning Certification for Medium/Heavy Truck
  • Preventive Maintenance Inspection Certification for Medium/Heavy Truck
  • Suspension and Steering Certification for Medium/Heavy Truck
  • Automobile Parts Specialist Certification
  • Medium/Heavy Truck Parts Specialist Certification
  • Air Conditioning Certification for School Bus
  • Body Systems and Special Equipment Certification for School Bus
  • Brakes Certification for School Bus
  • Diesel Engines Certification for School Bus
  • Drive Train Certification for School Bus
  • Electrical/Electronic Systems Certification for School Bus
  • Suspension and Steering Certification for School Bus
  • Advanced Series— Automobile Advanced Engine Performance Certification
  • Advanced Series—Truck Advanced Electric Diesel Engine Diagnosis Certification
  • Light Vehicles—Compressed Natural Gas Certification for Alternate Fuels

I-CAR Certificate of Advanced Training

  • Advanced Vehicle Systems
  • Aluminum Repair, Replacement and Welding
  • Detailing
  • Electronics for Collision Repair
  • Executive Seminar
  • Finish Matching
  • Glass Replacement
  • Plastic Repair
  • Steering and Suspension
  • Understanding Collision Repair
  • Workplace Hazardous Materials

 

Manufacturer Training

 

Valid Driver’s License